1. Introduction

1.1. These are the Terms and Conditions governing the CUIMUN Conference and the agreement that operates between you and the organisers of this conference. These Terms and Conditions set out the rights and obligations of all participants.

1.2. Your participation is conditioned on your acceptance of and compliance with these Terms and Conditions.

2. Definitions

2.1. The conference refers to the 26th edition of CUIMUN (Cambridge University International Model United Nations) conference, which is to be held in November, in Cambridge, United Kingdom.

2.2. The conference is organized by the CUIMUN Secretariat on behalf of the Cambridge University Model United Nations Association (CUUNA), a registered student society of the University of Cambridge. In these Terms and Conditions, the CUIMUN Secretariat is collectively referred to as “the Secretariat” “we” or “us”.

2.3.The terms and conditions in this statement are understood to be binding on all delegates, delegations and other participants.

2.4. In the following, delegation refers to a group of two or more delegates who have registered under a delegation or under a university.

2.5. In the following, delegate refers to either an individual participant or a delegation.

2.6. In the following, participant refers to other attendees of the conference, including but not limited to chairs and faculty advisers.

3. Eligibility

3.1. In order to be eligible to participate in this conference:

3.1.1. The participant must be enrolled in university studies; AND

3.1.2. Must be older than 18 years of age.

3.2. The Secretariat reserves the right to investigate the eligibility of any delegate and expel them without refund if they are found to be in violation of this criterion or any other terms and conditions.

3.3. Any such violation may also render the participant to be ineligible for further participation in the year following the violation

4. Registration and Payment

4.1. People can register as either delegates or delegations.

4.2.Registration is going to take place online and can be accessed through www.cuimun.org

4.3.The registration will be considered completed as soon as the online application via Google Forms has been submitted, all the payments have been made in full and have been verified by the Secretariat.

4.4.During their registration process, participants must complete all fields marked (*).

4.5.Participants thereby guarantee that all the details filled in are correct.

4.6. The Secretariat reserve the right to cancel or to amend the dates of the conference at short notice.

4.7.The early registration period is from 13th April to 30 June.

4.8. The regular registration period is from 1 July to 30 September.

4.9. The conference fee for the early registration period is 50 pounds sterling, and the social pack is 40 pounds sterling.

4.10. The conference free for the regular registration period is 55 pounds sterling, and the social pack is 44 pounds sterling

4.11. All payment is going to be processed through PayPal and all fees are in Pound Sterling. Failure to make the payment within ten days will result in the automatic cancellation of the application. The reactivation of the application will be done at the discretion of the Secretariat, and each case will be considered at a case by case basis.

4.12. All registrations are accepted on a first come, first served basis. Once maximum capacity is reached, delegates will be able to register to be placed on a waitlist.

5. Visas and Immigration

5.1. All participants are responsible for their visa applications. The Secretariat will not be making any application on the behalf of any participant under any circumstances.

5.2. Visa Invitation Letters will be issued only after the application has been approved and payment received.

5.3. The Secretariat does not bear any responsibility for any of the decisions made by the UK Home Office in regards to visas and entry into the UK.

5.4. Any decision made by the UK Home Office is final and is not subject to appeal by the Secretariat.

6. Liability

6.1. All Participants must obey the laws of the United Kingdom when participating in the conference. Should participants cause any damage, be it to property or to another person, they are personally responsible and bare all the charges.

6.2.To the maximum extent permitted by applicable law, in no event shall the Secretariat or its associated be liable for any special, incidental, indirect, or consequential damages whatsoever (including, but not limited to, damages for loss of profits, loss of data or other information, for personal injury), even if the Secretariat or any associate has been advised of the possibility of such damages and even if the remedy fails of its essential purpose.

6.3. The Secretariat reserves the right to exclude specific individuals or groups of individuals from its offered services. However, no such exclusions shall be made on grounds including but not limited to gender identity, race, sexual orientation, religion or national origin.

7. Smoking, Alcohol and Drugs Policy

7.1.Participants are not permitted to smoke inside any of the conference venues.

7.2.Alcohol consumption and the carriage of open alcohol containers is not permitted in committee rooms and hallways at the conference venue, however, no such limit exists during any of the social events taking place during the conference.

7.3. Participants found possessing or using illicit drugs, as defined by English law, during the conference or at social events will be required to leave immediately and at the discretion of the Secretary General expelled from the conference, and may be held criminally liable.

8. Conduct

8.1.All participants of CUIMUN are expected to abide by the University of Cambridge Code of Conduct, which can be found here, both online and during any in-person events that are hosted by CUIMUN.

8.2.Violations of the Code of Conduct may be reported by sending an email to secgen@cuuna.org or directly contacting any member of the Secretariat. All reports will be reviewed and investigated by the Secretary General and will result in a response that is deemed necessary and appropriate to the circumstances.

8.3.We reserve the right and responsibility to expel, without refund, or bar from further participation in the conference, anybody who does not comply with the Code of Conduct, or to ban temporarily or permanently any members for other behaviours, that are not included in the code of conduct, but that have been deemed as inappropriate, threatening, offensive, or harmful by the Secretary General.

9. Refund Policy

9.1.No participant is entitled to a refund. However, if a delegate or delegation is unable to attend due to exceptional personal circumstances, or due to being denied a Visa for the UK, please email the Secretary General (secgen@cuuna.org), who will consider each request on a case by case basis.

9.2.The decision of the Secretary-General is final and cannot be appealed.

10. Exceptions

10.1. Only the Secretary General has the capacity to make exceptions to the terms and conditions.

10.2. The decision of the Secretary General is final and cannot be appealed.

11. Disclaimer Regarding Intellectual Property

11.1. The Secretariat claims copyright on all data and information available on www.cuimun.org and all official CUIMUN Social Media, including, but not limited to: the CUIMUN Logo, all rules of procedure, all Topic Guides, and all the photos and footage.

11.2. Any individual wishing to use CUIMUN materials must make an official request to the Secretariat.

12. Privacy

12.1. During the Conference, the Secretariat may arrange photo sessions and may film or photograph the course of the Conference for the purposes of broadcasting in the media (TV, radio, Internet, press) or for the purposes of documentation, marketing, or advertising. Those participating in the Conference give their implicit permission for the recording, use and/or dissemination by the Secretariat to be used on the CUIMUN website or social media accounts.

12.2. This permission means specifically that photo, video and audio recordings taken during the Conference may be placed on the Conference website or another website managed by the Secretariat, as well as used in marketing materials, including by dissemination in audio or video formats. The Participants hereby waive any claims (existing or future), including for compensation from the Secretariat for such use of their image, voice or expression for the purposes defined hereunder.

12.3. There may be exceptional circumstance where photos and other such media may be deleted, but this is to be decided on a case by case basis by the Secretary General

12.4. Please click here for further details regarding our privacy policy

13. Governing Law

13.1. These Terms shall be governed and construed in accordance with the laws of the United Kingdom, whose governing law applies to agreement without regard to its conflict of law provisions.

13.2. Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding the conference and supersede and replace any prior agreements we might have had between us regarding the conference.

CONTACT US

Please don't hesitate to contact us by email if there's anything we can help you with.

Delegates team: delegates.cuimun@cuuna.org

Academics and Chairing: academics.cuimun@cuuna.org

Secretary General: secgen@cuuna.org

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